May 20, 2025 BCA Community Meeting Agenda & Minutes
- May 13
- 5 min read
Updated: May 28
Updated May 28, 2025
Meeting Minutes
Posted May 20, 2025
7:00 PM - Meeting was called to order by President Clay Rogers.
Roll Call:
Clay Rogers – President
Angela Woodruff – Secretary
Chris Haltiwanger – Treasurer (via Zoom)
Jessie Ma – Webmaster / Newsletter Volunteer
Guest Speakers
Sgt. Barrington, Dorchester County Sheriff's Department, Neighborhood Crime Watch
A resident expressed concern after being chastised for photographing a driver running a stop sign and posting it online. Sgt. Barrington confirmed that taking and sharing such photos in public spaces (e.g., on Facebook) is legal.
A request was made for an online resource to review neighborhood crime data. Sgt. Barrington confirmed the department is working on it and will notify the board when it becomes available.
Residents asked about Airbnb regulations. (Secretary Angela Woodruff confirmed that while Dorchester County permits short-term rentals, Briarwood’s Covenants prohibit them.)
Dorchester County Neighborhood Services (Animal Control and Code Enforcement)
Neighborhood services (animal control and code enforcement) were discussed. There have been no recent reports in Briarwood. Residents were advised to contact Dorchester Paws about stray or feral cats. Feeding stray animals is considered ownership.
A resident reported five cats left behind by a neighbor. Animal Control advised contacting Dorchester Paws and using their trap rental service.
Overview of Meeting Minutes
The previous meeting minutes are available on the community website.
Treasurer's Report
Clarification was provided regarding a $450.52 reimbursement for Easter event supplies after the Social & Recreation Committee resigned. Items were turned over to the board and inventoried. Religious and perishable items were purchased by the board members and distributed appropriately.
The Social & Recreation budget has a remaining balance of $857.09.
Going forward, specific budget allocations for each event will be considered and discussed at that time.
A community member encouraged moving on from the reimbursement topic; consensus was reached.
Community Involvement & Communication
The board reminded residents that communication channels (email, newsletter, Facebook) are provided and regularly published.
Jessie Bradley Ma (Newsletter/Webmaster) noted that newsletters for the past three months have included contact information for volunteers within the community to reach out through the provided communications. There have been no responses received.
The board stressed the importance of unity on a single official social platform and requested unofficial pages to cease representing the HOA by either changing their private group names or ceasing the pages. Our association has provided a platform for all our association members to participate through our association website.
Contracts & Infrastructure
Landscaping: Q1 Property Management is contracted through December 31, 2026.
DRES Contract: 4-year contract in place from 2025 – 2029.
Email services are more cost-effective than printing/distribution.
Utility expenses related to playground maintenance were explained. Lights and wires were repaired by community volunteers, Mr. John Hartman and Mr. Jimmy Allen
Community Issues & Improvements
Bushes at the entrance will be trimmed for safety. Motion approved.
A finance line item for fence installation was discussed. The board approved the expense under a 0% interest, 12-month payment plan.
Yard of the Month: Two nominations received. Volunteers needed to take photos. Maryann Snell our current volunteer is unable to do so.
ARC Forms: Available via the "Resident Resources" tab on the community website.
Motion to post fines and finances on the website received no support.
Playground bench with broken slats will be repaired by a resident. Slide height also noted as a concern; mulch requested to be added.
Residents are encouraged to organize a group for park upgrades independent of the board. Reach community members through our social platform.
Covenant Enforcement & Saftey
Members were reminded that all covenant violation reports must be submitted to Dorchester Real Estate Services.
The board does not conduct in-person enforcement; violations and fines are handled by DRES during twice-monthly drive-throughs.
Clarifications were provided regarding curtain/signage violations and lawn parking—additional clarification will be sought from DRES.
Email & Communication Clarifications
A resident claimed emails were unanswered. The Secretary confirmed both emails in question were answered within hours by a reply to the original email sent.
The board emphasized its goal of transparency and curbing misinformation.
By-Laws Vote - June 3, 2025
A critical vote will be held to:
Update bylaws to reflect outsourcing to DRES (since November 2022)
Enable electronic newsletters and communications
Permit legal online voting per SC law
Adjust officer roles and responsibilities
Approve a long-deferred dues increase
The board acknowledged prior oversight in failing to file updates to the By-Laws and is seeking to correct this.
Park & Neighborhood Maintenance
A sinkhole was reported near Chalcott and Harlesden. Residents were asked to report similar concerns via email to your board at contact@briarwoodsc.org.
The park sign was updated for $90 by President Rogers as a volunteer service.
Fence installation around the pump station was approved due to safety concerns and is being paid over 12 months at 0% interest.
ARC Requests
202 Anstead – Tree, shrubs, roof
319 Chessington – Driveway, deck, fence, trees
122 Dunmow – Porch railing
105 Harlesden – Fence
205 Chessington – Fence
102 Marmet – Fence
103 Chessington – Painted house
Airbnb & Rental Properties
Members are concerned about possible corporate use of Airbnb’s. Residents were reminded to report violations with proof to DRES.
Real Estate Update
129 Bramwell – Listed: $300,000
125 Bramwell – Listed: $338,000
106 Dunmow – Under contract: $360,000
101 Winston Cir – Contingent: $335,000
Sold: 423 Chessington (3 bed, 1 bath, 0.49 acre) – $270,000 on March 18, 2025
Board Structure Agreement (2025)
1st Tuesday: Board & Committee Meeting
2nd Tuesday: Newsletter Distribution
3rd Tuesday: Membership Meeting
4th Tuesday: Posting of Meeting Minutes
Vice President Special Election
Nominations: Jimmy Allen, Ben Martin (Zoom), John Lovell
Votes: Jimmy Allen – 16 | Ben Martin – 8 | John Lovell – 3
Result: Jimmy Allen elected Vice President
Clay acknowledged and gave thanks to volunteer efforts by:
John Hartman (wiring)
Jimmy Allen (electrical)
Kyle Ball (park cleanup)
Jessie Bradley Ma (website)
Angela Woodruff (board support)
Anna Linder (former board service support)
Final Comments
Clay reminded residents that your board is working to keep Briarwood safe, legally compliant, and united. He emotionally shared that he has dedicated years to the HOA and asked for continued support in the upcoming vote.
Motion to adjourn was made and seconded.
9:00 PM - Meeting Adjourned
Agenda
Call meeting to Order
Roll Call
Overview of last meeting minutes
Presentation of Reports.
Treasurer Reports (March Finances)
Committee Reports
Yard of the Month - Maryann Snell (Nominations & voting via our website)
Welcome committee – Gail McCampbell (2025 welcome/educational pamphlets)
Covenant and Restrictions violations report
ARC Reports
Old Business
Update on 122 Bramwell (burnt house)
Update on Pump Station on Glendale (screening)
Update on Carlton Ct. (fence)
New Business
Dorchester Sheriff’s Department Crime Watch will give the neighborhood report.
Homes for sale/sold
2025 Board of Director Structure Agreement for business
Board of Director Safety Statement and Community Concerns
Official launch of community social media platform for all members accessed through our website.
Community notice for Special Membership Meeting & Membership Vote Scheduled for June 3, 2025, from 7:00 pm to 8:00 pm at the Summerville Church of Christ.
Amend the duties of the Treasurer in the Bylaws
Amend the duties of the Secretary in the Bylaws
Approve a dues increase
Approval for members to vote online
Special Election as Per Section 6. of the BCA By-Laws, Nominations for Vice President will be made from the floor by any member of the Association including officers and directors.
Upcoming Events
Special Membership Meeting and Membership Vote June 3, 2025, from 7:00 pm – 8:00 pm (Summerville Church of Christ).
Open Floor/Member Questions or Concerns
Please remember to follow all BCA Covenants & Restrictions and ByLaws
Questions or Suggestions: Please feel free to email contact@briarwoodsc.org this email address is seen by all current Board members.
Adjourn Meeting
