Notice: Proposed Changes to BCA By-Laws
- 2 days ago
- 2 min read
A vote on these proposed changes will take place at the July 21, 2026, BCA Community Meeting.
Briarwood Governance Modernization Proposal
Your 2026 Board of Directors is proposing updates to our By-Laws to ensure stability, transparency, and continuity in leadership, as volunteer participation has decreased and certain administrative duties are now handled by professional management.
What Is Changing?
✔ Staggered Board Elections
Officers will serve 2-year terms
President & Secretary elected in even years
Vice President & Treasurer elected in odd years
No more full-board turnover in one year
If approved, here is the impact on elections this year:
In fall 2026, the President and Secretary would be up for election. Their term would begin in January 2027 and go through December 2028.
In fall 2027, the Vice President and Treasurer would be up for election. Their term would begin in January 2028 and go through December 2029
✔ Clear Nomination Deadlines
Candidates must declare in advance
No more nominations from the floor
✔ Committee Structure Update
Committees formed only when needed
Members appointed by the Board
Volunteers recruited as needed
Management company may assist when volunteers are unavailable
✔ One-Time Dues Adjustment
Annual dues proposed at $125 per lot
Reflects operational costs and maintenance.
These changes are designed to:
Protect leadership continuity
Reduce administrative strain
Reflect current operational realities
Keep Briarwood stable and sustainable
VOTING INSTRUCTIONS AND PROCEDURES FOR JULY 21, 2026, BCA COMMUNITY MEETING
The 2026 Board of Directors hereby provides formal notice of the following voting procedures regarding the proposed bylaw amendments and assessment adjustment:
Meeting Date and Time The vote shall take place at the duly called BCA Community Meeting on: July 21, 2026, at 7:00 PM
Voting Requirement Approval of the proposed amendments shall require a two-thirds (2/3) affirmative vote of the membership present in person or by proxy at the meeting, in accordance with the Association’s governing documents.
Ballot Distribution
Ballots will be made available to the membership through our association website at www.briarwoodsc.org and emailed with the newsletter.
Voting at the meeting shall be conducted by paper ballot only.
Ballots will be distributed at the meeting for members voting in person.
Deadline for Proxy/Absentee Ballots
Ballots must be received no later than 6:45 PM on July 21, 2026 (15 minutes prior to the meeting).
Submit Your Ballot By:
📬 Mail to: Dorchester Real Estate Services
📧 Email: contact@briarwoodsc.org
📧 Email: HOA2@dorechestersold.net
🏠 Hand Deliver To:
Chris Haltiwanger – 100 Marmet Ct
Angela Woodruff – 105 Anstead Dr
📲 Need Ballot Pick-Up? Text Secretary Angela Woodruff at 310-613-4719.
6. All voting will be conducted by paper ballot and will comply in accordance with the Briarwood governing documents.
Sincerely,
Briarwood Civic Association Board of Directors
Clay Rogers – President
Jimmy Allen - Vice President
Chris Haltiwanger – Treasurer
Angela Woodruff – Secretary
