November 18, 2025 BCA Community Meeting Agenda & Minutes

Nov 16, 2025
6 min read

Updated: Nov 30, 2025

Minutes

Posted 11/30/2025

Board Members Present:

Clay Rogers, President

Jimmy Allen, Vice President

Chris Haltiwanger, Treasurer

Angela Woodruff, Secretary

Call to Order
President Clay Rogers called the meeting to order at 7:00 PM and welcomed attendees.
Sheriff’s Office Update
Clay advised that representatives from the Dorchester County Sheriff’s Office—Sgt. Cam and Sgt. Barrington—were unable to attend this evening. They will attend next month’s meeting to provide a community safety report.
Architectural Review Committee (ARC) Updates
Clay reviewed recently submitted ARC requests:
*** Chessington – Deck request
*** Anstead – Tree removal
*** Dunmow – Exterior paint
*** Harlesden – Roof replacement
*** Bramwell – New home construction plans; plans were submitted, approved, and circulated for community viewing.
Compliance, Warnings & Fines
Clay reported:
1. 40+ notices issued
2. 15 fines
3. 25 warnings
4. 7 of the 15 fines are now at the third-stage fine level
5. Common violations included: edging/yard maintenance, roofing issues, mowing, visible front-yard items, inoperable vehicles, fence repairs, trailers (3), and boats (3)
Treasurer’s Report – Chris Haltiwanger
1. Chris reviewed current financials, including:
  1. Landscaping expenses
  2. Management fees
  3. Dominion Energy (entrance and park)
  4. Irrigation
2. Question from Member
  A member asked when delinquent accounts are turned over to collections. Clay responded that the process was outlined at a meeting a few months ago. The management company can provide a formal answer regarding the timeline.
Landscaping & Entrance Maintenance Discussion
1. Vice President Jimmy Allen shared:
  1. Entrance signs will be pressure washed and repainted
    Volunteers are welcome to help trim and maintain the area
2. Clay circulated a 2008 grounds maintenance agreement for historical reference. He clarified:
  1. The current landscaping contract (active through the end of 2026) does not include all the areas listed in the old agreement
  2. Current services cover the center median, main entrance, front of Trolley, and portions of the park
3. Options for 2026 include:
  1. Maintaining the current level of service which we are in contract through the end of the year.
  2. Community volunteer participation
  3. Proposing a future dues increase to expand services (pine straw/mulch additions, hill maintenance, etc.)
4. Community Comments
  1. Long-time residents stated the 2008 contract was extremely detailed and would be costly to reinstate
  2. A former Beautification Committee leader noted that much of the work historically fell under that committee
  3. Several members volunteered to assist with cutting and maintenance
  4. One resident stated they did not know why the previous standards were abandoned, as they were once strictly followed
Community Events & Announcements
1. December 14, 2025 Holiday Event Begins at 3:00 PM. Sign-up is available on the HOA website. Angela will provide further information regarding donation options by posting on the social platform for drop-offs at her home at 105 Anstead. Santa will be escorted by his elves and present for photos.
2. Final Yard of the Month is for the Christmas Decorating Contest of your home.
  1. Nominations will be open from: Dec 14–20
  2. Voting on your social platform: Dec 22–23
  3. December 24 the Briarwood Sign, gift card and acknowledgement on the front sign
Nominating Committee & 2025 Elections
1. Chairperson: Jessie
  Jessie reported:
  1. She is serving as the sole Nominating Committee member but previously opened the role to volunteers without response
  2. Bylaws allow 4 elected directors and up to 7 additional positions; clarification is pending from the management company/attorney on whether the additional positions are elected or volunteer
  3. Names for printed ballots are due November 21
  4. Floor nominations will be allowed the night of the election: December 16, 2025
2. Candidate Introductions (Statements Summarized)
  1. Clay Rogers, President Shared his experience since 2021, commitment to community involvement, and belief in term limits. Expressed willingness to continue serving if the community desires. Ended his statement with “I like being part of the community and I like doing my part. If you feel as if you can do better, by all means, please nominate yourself and if you can bring resolution, I’ll support you.”
  2. Jimmy Allen, Vice President Stated he serves impartially (“for what’s right”) and is willing to continue if supported by the membership. He ended his statement with “I’m straight forward. I ain’t to the left, I ain’t to the right, I’m for what’s right. I don’t dispute the truth. If you want me on here vote me in, if not I’ll welcome myself to a seat in the back.”
  3. Chris Haltiwanger, Treasurer Resident since 2006; enjoys assisting the community and working with the current board. He ended his statement with “I love being able to help. I love the board we have. Right is right. If anyone else would like to do it, by all means. If not I am glad to help and be here.”
  4. Angela Woodruff, Secretary Detailed her work updating communication channels, restoring compliance, filing bylaws, and striving to reach quorum for governing document updates. Emphasized her commitment to community stability and transparency. Ended her statement with “. My children love it here, this is home and I personally wish to continue to protecting the peace on our homefronts and ensuring Briarwood moves forward in a positive direction, so that is why I am here to help.”
  5. President Nominee – Mr. Ben Martin Self-nominated to run for President. He is a long-term resident (46+ years) expressed concerns regarding property values, covenant enforcement, and the need for strong volunteer participation. He provided observations on past governance challenges and expressed interest in maintaining high standards. After expressing several concerns he ended his statement with “I served as President for several years before and I know how to maintain the quality of our community. If we don’t have people doing that, we don’t need them in our community.”
3. Community Input – Chris (Treasurer) Chris recounted an incident earlier in the year in which misinformation led to a confrontation, emphasizing the need for accurate, official communication channels.
4. Additional Statements Jessie reminded attendees to maintain civility, explaining that negativity discourages volunteers. She reiterated that the meeting’s purpose was Board of Director elections only, not personal disputes.
5. Additional Nominations for the 7 elected positions
  1. Dawnisha and Paul Brown – self-nominated for director positions
    1. A member questioned renter eligibility
    2. Mrs. Brown commented in response
    3. Multiple members began speaking; order was restored
    4. Jessie stated the committee is awaiting official clarification on eligibility before proceeding
  2. Emily Stasek – Introduced herself; attending her first meeting; wishes to help but is not running
  3. James Johnson – Self-nominated; not present to speak
6. Jessie will continue accepting nominations until Nov 21.
Clarification Requested from Management/Attorney
1. Clay summarized the two questions awaiting official answers:
  1. Eligibility of renters or non-owner household members to run or serve on the Board
  2. Whether the 7 additional director positions are elected roles or volunteer roles and whether their votes carry equal weight.
2. A formal written legal interpretation is expected.
Social Media Question
1. A member who runs the “Briarwood Social” Facebook page asked if the Board planned to pursue legal action regarding her page name.
2. The Board clarified no, there are no plans to pursue any legal action
3. Residents are encouraged to refer to the official HOA page for accurate information
4. The request to adjust page names was solely to prevent confusion
Additional Community Questions & Discussion
1. Electronic Payment HOA invoices mailed out did not include electronic payment details. Jessie confirmed electronic payment instructions are available on the HOA website.
2. Landscaping Vote A member asked if there would be a vote on landscaping services. Clay advised the Board will continue reviewing options.
3. Covenant Enforcement Concerns
  1. A member questioned how the Board can enforce covenants if members believe the Board does not follow them.
  2. Another member asked if any current board member is in violation.
  3. Jimmy shared a past experience of receiving a fine himself to illustrate fairness. Discussion followed on past inconsistent enforcement in previous boards.
  4. Clay reiterated that past issues are behind us and the community must work together moving forward.
4. Loose Dog Complaint
  1. A resident raised concerns regarding loose dogs and being attacked directing the comment to VP Jimmy. Mr. Jimmy stated his dogs have never attacked anyone. Brief disagreement followed.
  2. Some members began to leave due to rising tensions leading to adjournment of the meeting.
Adjournment - Clay adjourned the meeting at 7:50 PM

Agenda

Tuesday, November 18, 2025 | 7:00 PM – 7:45 PM

Location: Summerville Church of Christ

Call to Order
Guest Speaker
- Dorchester County Sheriff’s Department – Neighborhood Crime Watch
President’s Report
- Review of Covenant and Restriction Management through Dorchester Real Estate Services.
- Review of ARC Submission and Approvals
Treasurer’s Report
- Review of Financial Reports
Vice President’s Report
- Recap of Community Maintenance Projects
Secretary’s Report
- Official Social Media Platform.
- December 14, community event, how to sign up to participate and donate items for event.
2026 Board of Directors Nominations – Candidate Statements
- Nominees will introduce themselves and briefly state their position and goals for seeking election to the Board of Directors.
Open Forum
- Member Questions and Comments
Adjournment